Kido Heaven Childcare Enrollment Policy

Welcome to our family home childcare! We believe in creating a safe, nurturing, and structured environment for children to grow and thrive. Below are the key policies that guide our childcare program:

Equal Opportunity & Non-Discrimination Policy

At Kido Heaven Childcare, we believe every child deserves a nurturing and inclusive learning environment. We welcome families from all backgrounds and do not discriminate based on race, color, gender, religion, nationality, or any other characteristic. Enrollment is granted on a first-come, first-served basis, depending on availability.

Parent Communication & Engagement

We encourage open communication between parents and caregivers. Updates, progress reports, and important notices will be shared regularly.

Confidentiality & Records

All records and personal information of enrolled children are kept strictly confidential. Only legal guardians have access to their child’s records. Parents are required to notify us in writing for any updates regarding emergency contacts, authorized pickup persons, or address changes.

Enrollment Process & Required Documents

Before your child can start at Kido Heaven Childcare, the following paperwork must be submitted:

• Enrollment Application – basic details about your child and family.
• Emergency Contact & Pickup Authorization – names and phone numbers of individuals allowed to pick up your child.
• Immunization Records – proof of up-to-date vaccinations or an exemption form.
• Health & Allergy Information – notification of any medical conditions, dietary restrictions, or required medications.
• Parent Agreement Form – outlines policies, tuition, attendance, and behavior expectations.

Tuition, Payments & Fees

• Registration Fee: a one-time, non-refundable fee due upon enrollment.
• Tuition: payment is required monthly in advance. Late payments may incur a penalty.
• Deposit: a refundable security deposit is required to secure your child’s spot. It will be refunded if proper withdrawal notice is given.
• Late Pickup Fee: parents must pick up their child by the agreed time to avoid additional charges.

Tuition details are only available to enrolled parents. Contact us for more information.

Withdrawal & Re-Enrollment

• Withdrawal Notice: a minimum 30-day written notice is required if you plan to withdraw your child. Failure to provide notice may result in the forfeiture of your deposit.
• Re-Enrollment: if you wish to return after withdrawal, a new registration form must be submitted. Enrollment will depend on available spots.

Attendance & Sign-in/Sign-out

Parents must sign children in and out daily. If a child is absent, parents must notify us in advance.

Drop-Off & Pick-Up Policies

• Hours of Operation: 8:00 AM – 6:00 PM, Monday–Friday.
• Drop-Off Window: children should arrive between 8:00 AM – 10:00 AM to participate in daily activities.
• Pick-Up: Pick-up time depends on your agreement with us. A late pick-up fee may apply.
• Authorized Pick-Ups: only individuals listed on the Pickup Authorization Form may take a child home. A photo ID is required for verification.

Health & Illness Policy

For the well-being of all children, parents must keep their child home if they show signs of:

• Fever (100°F or higher)
• Vomiting or diarrhea within the last 24 hours
• Persistent coughing, runny nose, or respiratory illness
• Contagious diseases (e.g., flu, strep throat, pink eye)

If your child becomes ill during daycare hours, parents will be contacted immediately for pickup. Children must be symptom-free for 24 hours without medication before returning.

Behavior Expectations & Guidance

At Kido Heaven Childcare, we encourage positive behavior through kindness, patience, and redirection. We do not allow:

• Physical punishment, yelling, or shaming
• Aggressive behavior toward others
• Repeated refusal to follow safety rules

If behavior issues persist, we will collaborate with parents to find a solution. In rare cases, if behavior poses a risk to others, we reserve the right to discontinue services.

Safety & Emergency Preparedness

• Regular fire & emergency drills
• First aid certified staff
• Emergency contact system for parents

In the event of a medical emergency, we will contact parents immediately and follow the emergency action plan.

Additional Guidelines

• Personal Items: children should not bring personal toys unless required for comfort.
• Meals & Snacks: parents must notify us of any dietary restrictions.
• Toilet Training: if your child is in the process of potty training, we will work with you to maintain consistency.

Waiting List Form (If Needed)

If our daycare reaches full capacity, families may request to be placed on our waiting list. Enrollment priority is based on the order of applications and space availability, and parents will be contacted as soon as a spot opens. See our waitlist policy.

Social Media Consent Form

We may take photos or videos of children during activities for educational or promotional purposes (e.g., website, social media). Parents have the option to opt in or opt out of photo sharing. No child’s image will be shared without parental permission. Parents sign the Social Media Consent Form to indicate their preference.

Referral Program

Families who refer new enrollments to our daycare qualify for a tuition credit. See the $100 referral program for details.

Sending Your Forms

After completing your forms, email them to kidoheavenchildcare@gmail.com or bring printed copies on your first visit. Questions? Call or text us at (206) 734-2040 — we’re happy to help!

Download Enrollment Forms